Set categories, flags, reminders, or colours
Try it!
Set a Follow Up flag
- Select the email message.
- Select the
.
The flag turns red and a Follow up message appears in the header of the email message.![](https://helpdesk.buzzproducts.com/DocsDisplay?zgId=695743850&mode=inline&blockId=df0l18e6ffbfc30cc48ccb9c67a05a274c22f)
Note: Follow Up flags are used for actionable items only.
View all Follow Up Flags
- Select View >To-Do Bar >Tasks.
![](https://helpdesk.buzzproducts.com/DocsDisplay?zgId=695743850&mode=inline&blockId=df0l18024a1dda74b41238b35b20b93d3fec7)
- The To-Do Bar pane opens and shows all flags.
Remove a Follow Up Flag
- Right-click the email message.
- Select Follow Up > Mark Complete.
![](https://helpdesk.buzzproducts.com/DocsDisplay?zgId=695743850&mode=inline&blockId=df0l1ff298e1194774ecb95acb52db2aad4a8)
The Follow Up Flag changes to a green checkmark and is removed from the To-Do Bar.
Set a Reminder
- Select the email message for which you want to set the reminder.
- Select Home >Follow Up > Add Reminder.
- In the Custom box, for Flag to, select Follow up or type a description.
- Check the Reminder box, enter date and time, and then select OK.
An alarm bell
icon will appear on the message.
- To change the time for the reminder, select Follow Up, select Add Reminder, edit the time, and then select OK.
Find an Action Item
- If Outlook finds something in an email that looks like an action item, an Action items tab
automatically appears on the reading pane.
- Select the Action Items drop-down arrow to read the action item, and then select FOLLOW UP if you'd like to set a Follow Up Flag to remind you to do that action item.
Note: If you select FOLLOW UP, the action item displays in the To-Do Bar pane.
- When the task is done, mark it complete.
- From the Action Items drop-down, select Mark Complete, or
- In the To-Do Bar pane, right-click the flagged message and select Mark Complete.
Create colour categories
- Select Home > Categorize > All Categories.
- To Rename a category colour, in the Colour Category box, select a colour category, and then select Rename. Type an appropriate name for the selected category, and then press Enter.
- To change the category Colour, select the colour you want from the Colour drop-down
.
- To create a New colour category, select New, type a name, select a colour, and select OK.
- When you are done with Colour Categories, select OK.
Assign an email a colour category
- Right-click an email message.
- Select Categorize, and then select an appropriate colour category for the message.